Any workplace should have an office health and safety plan and a set of regulations that are supposed to be followed in order to keep working conditions safe for all employees. However, sometimes even the most regulated office can be a work accident site if things are not taken care of correctly due to the fact that accidents are unpredictable. After all, if you could predict when an accident was going to occur then you would know for a fact how to prevent it, but unfortunately this is not something that anyone has the power to control.
Therefore, the best way to promote office health and safety is simply to attempt to adhere to a set of guidelines that is devised with your specific office needs in mind. In order to accomplish this the best thing to do is to sit back and take a look at your office layout, demands, and the employees that work there to judge what special situations may be a concern for your workers. At the same time, you will also want to consider heading online to consult other office set guidelines to help stimulate your thought process and guide you through the brainstorming process.
Devising a guidebook is not the only thing that you need to do in order to promote office health and safety however; as you need to make sure that you put the regulations in place before they can actually be helpful. In order to do this you need to make your employees aware of the regulations and laws to help make sure that the office maintains a safe environment for all workers. The best way to do this is to make sure that they are well informed about your guidelines and have their own copies of the worker’s manual to consult.
The best way to handle this task is by calling your employees together for a training meeting in which you go over your new safety guidelines as well as the guidelines for how an accident should be treated should it occur noting the proper documentation for the event. After your general workforce is aware of the new regulations and process in the future you can simply include time in each new employee’s orientation to give a brief overview of the safety regulations and then offer them a copy of the guidelines with their signatures at the bottom to prove they have understood the enforced code.
Article published for The Accidents at Work Site